When you’re done adding names in the Add Users dialog box, click OK.īack in the Calendar Properties dialog box, select the person’s name or email address, then choose the level of details that you want to share with the person, then click OK. You can search for people from your address book or type in their email addresses in the Add box. In the Calendar Properties dialog box, click Add. Open Outlook and choose Calendar at the bottom of the navigation screenįrom your Calendar folder, on the Home menu, select Share Calendar.Ĭhoose the calendar you want to share from the drop-down menu.
#GLOBAL HOLIDAY CALENDAR OUTLOOK FOR MAC HOW TO#
How to create a shared calendar in Outlook 2013, 2016, 2019 Scroll down or click each version to go directly to those instructions. Other users that want to view your new shared calendar will need to use Microsoft Outlook or the Outlook Web App in Microsoft 365. If you would like to create a separate calendar in Exchange you need to use Microsoft Outlook 2007 or later. It’s also worth noting that the steps above can apply to anything that you might find in an Exchange mailbox, and the calendar entries don’t have to only be holidays.How do I create a shared calendar for sharing in Outlook? Once all import requests have completed, all users will have your predefined holidays in their calendars. This part will take quite a while to complete, but you can watch the mailbox import requests with the command we used earlier. New-MailboxImportRequest –Mailbox $u –FilePath \\SV02\PST\hol.pst -IncludeFolders “#Calendar#” Once we’re happy with the result, we can proceed to import to all of our users with a PowerShell command that loops though all of our mailboxes and creates an import request for each: $users = Get-Mailbox –ResultSize Unlimited ForEach ($u in $users) You can watch the status with the following command: Get-MailboxImportRequest As before, this isn’t imported instantly rather, it is added to an import queue. If you decide to build this into the scripts/process you run for setting up new users, this will be the command you need for the new accounts. Do so as follows: New-MailboxImportRequest –Mailbox bob –FilePath \\SV02\PST\hol.pst -IncludeFolders “#Calendar#” Let’s import the calendar entries into Bob’s calendar.
Before we go crazy on all of our users, it’s probably advisable to test on just one first. PST file in the location specified in the New-Mailbo圎xportRequest command.Īt this stage, we’re ready to import the calendar into other Exchange mailboxes. We can observe the export list and progress with the following command: Get-Mailbo圎xportRequestĪfter a moment or two, you’ll see that the request has completed, and you should see a. This command doesn’t perform the export but creates an export request with Exchange. PST file, we can do so as follows: New-Mailbo圎xportRequest –Mailbox MAILBOXNAME –FilePath \\SV02\PST\hol.pst -IncludeFolders “#Calendar#” Now that we’ve got rights to export the calendar to the. For example: New-ManagementRoleAssignment –Role “Mailbox Import Export” –SecurityGroup Exchange-ImportExport However, I always prefer to grant the right to an Active Directory security group.
We can grant the right to an individual user, such as “geoff,” with the following cmdlet: New-ManagementRoleAssignment –Role “Mailbox Import Export” –User geoff By default, Microsoft Exchange does not grant anyone export/import rights to mailboxes-not even administrators! So we’ll have to grant ourselves permission to do this first. If you’re happy with this, the next stage is to export the calendar items to a. So, in my case, we’re going to be adding 112 calendar entries to everyone’s calendars, as shown in the following screenshot: We can check with the Exchange PowerShell Console to see if the number of items seems correct, using the following command: Get-MailboxFolderStatistics MAILBOXNAME | Select Name, ItemsInFolder (I had to remove a few that didn’t apply to us.) The search feature works well here, as the holidays go quite far into the future! Once the holidays have been added to the calendar, review and amend as required. We will then import the holidays using the “Add Holidays” feature of Outlook (File > Options > Calendar > Add Holidays). Once you have a mailbox to use as your template, open it in Microsoft Outlook. In my example, I just used my “helpdesk” mailbox, as the calendar is empty in it.
We’ll start by creating a template Exchange mailbox.
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